ANNUAL GENERAL MEETING - Tuesday 17 April 2012
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The twenty-eighth Annual General Meeting of the Mayfield Duplicate Bridge Club was held at St John’s Church Hall, Tadworth on Tuesday 17th April 2012.
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The Meeting commenced at 7.30pm with 43 members present including the following 10 Committee Members:
Keith Jackson (Chairman) Peter Cogliatti (Treasurer) Peter Lee (Captain) Adrian Patrick (Secretary) Alan Bailey Pam Jardine Ann Madden Chris Pullan Helen Seymour Roger Sugden
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Apologies for Absence |
Tim Cook, David Dick, Audrey Kolbe, Ron Maclaren, Joyce and Trevor Munns.
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Chairman’s Report |
The Chairman welcomed everyone to the Meeting and asked for questions or corrections to the minutes of the last AGM. Being none, he signed the Minutes noting their acceptance proposed by Rosemary Rice and seconded by Ann Madden.
The Chairman advised the meeting that the Committee recommended the continuing use of Duplimated hands on both Tuesday and Friday evenings. He had discussed this separately with Friday competitors and 11 were in favour with 2 neutral. The Committee’s recommendation was passed by a strong vote in favour and a few abstentions.
The Chairman asked that the meeting take the reports of the Chairman, the Secretary and the Captain as read as they had been displayed on the notice board so that the members could have an opportunity to read them.
A copy of the Chairman’s report is attached (A).
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Secretary’s Report |
Report taken as read. There were no questions. A copy of the report is attached (B).
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Treasurer’s Report |
The Treasurer presented the accounts, a copy of which is attached (C). As David Dick (the Hon Auditor) was on holiday, the accounts had not yet been audited. In answer to a question from Philip Tilbrook concerning Prize Vouchers, the Treasurer confirmed that although this was shown separately in the accounts these were, effectively deducted from the Table Money income. In answer to a question from Roger Morton concerning the low rate of interest (approximately 1%) earned on deposit, the Treasurer confirmed that the account had recently been moved from Standard Life to Barclays and he would be monitoring the situation.
Chris Pullan commented on the loss for the year of approximately £500 and this may increase next year to £1,000, say. The Chairman replied that the Committee was aware of this issue and that an increase in Table Money may need to be considered at next year’s AGM.
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Captain’s Report |
The report was taken as read, a copy of which is attached (D).
Peter Lee then asked John Timberlake to present the trophies to the prizewinners as set out in the Captain’s Report. Peter Cogliatti distributed prize money to winners and runners-up after the Meeting to save time.
The Tony Lunn Trophy was presented to Peter Lee in recognition of his successes at National Level over the past year.
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Elections and Appointments |
The Chairman thanked those members of the Committee retiring at the AGM - Peter Lee, Ron Maclaren, Ann Madden and Chris Pullan – for their contributions to the running of the club over many years, and presented them with vouchers.
Tim Cook, Cindy Gregory, Roger Morton and Philip Tilbrook had agreed to join the Committee.
There being no other nominations, the remaining Committee officers and members were staying in office.
The list of all nominees, proposers and seconders, Attachment (E), had been posted on the notice board and, with no objections raised, all were duly elected.
David Dick had agreed to continue as Auditor and he was proposed by Peter Cogliatti, seconded by Roger Sugden and duly elected.
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Any Other Business
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The Chairman announced that the Committee had decided to make Liz Phillips a Life Member of the Club.
The Chairman announced that ideas had been suggested for possible Special Events to be held at the Club. These would be considered further by the Committee.
The first of these was a Masterclass to be hosted by Andrew Robson. There would be a £6 entry fee for Members and possibly a few guests with the balance of costs subsidised by Club Funds. This would probably take place in the Christmas holidays as early access to St. John’s Hall would be required. Priscilla Rhodes suggested that half-term might be considered. Approximately 25% of the Membership showed interest in such an event.
A second alternative was a Swiss Pairs event, possibly hosted by Martin Lee and using Bridgemate. Entry would be £4 with no need for a subsidy from club funds. Approximately 75% of the Membership showed interest in such an event.
Roger Morton suggested a third alternative – a Saturday event such as “Lederer with the Stars”. Approximately 50% of the Membership showed interest in such an event.
On another subject, Dean Morley questioned the method of selection of representative teams for the Garden City Trophy and other events. He felt that performances in Club events should be taken more into account in the selection. The Chairman pointed out that selection was the prerogative of the Club Captain and there had been a high level of success in recent years. Also he thought that good performances were needed not just on club nights but in Surrey or national competitions as well. Roger Morton stressed the importance of selecting the best team rather than individual or one-off pairs performances. Chris Pullan pointed out the importance of long-term and consistent performance. Bernard Pike reminded the AGM that more than one Mayfield Team had been entered in a previous year and it was concluded that this might be the way ahead – a second team centred around the winners of Club Tournaments.
Joan Cullen highlighted the need for a prompt start on Club evenings. Following on from the 7.25p.m. access to St. John’s Hall, every effort should be made to commence bridge by 7.40p.m. Ann Madden pointed out that this would be facilitated if all attendees assisted in setting up and sat down as soon as possible rather than stand around,chatting. Arun Suri felt that it would assist any late arrivals if a suitable telephone number were available to contact.
Geoff Whitehead gave a Vote of Thanks to the Officers and Committee for their work during the year.
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There being no further business the meeting closed at 8:25 pm. |