ANNUAL GENERAL MEETING - Tuesday 19 April 2011
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The twenty-seventh Annual General Meeting of the Mayfield Duplicate Bridge Club was held at St John’s Church Hall, Tadworth on Tuesday 19th April 2011.
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The Meeting commenced at 7.15pm with 54 members present including the following 10 Committee Members:
Sylvia Timberlake (Chairman) Chris Pullan (Treasurer) Peter Lee (Captain) Adrian Patrick (Secretary) Andrew Barnett Malcolm Channing Peter Cogliatti Keith Jackson Ron Maclaren Roger Sugden
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Apologies for Absence |
Tim Cook, Jean Davies, David Dick and Ann Madden,
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Chairman’s Report |
The Chairman welcomed everyone to the Meeting and asked for queries on the minutes of the last AGM. Being none, she signed the Minutes noting their acceptance proposed by Pam Hoskins and seconded by John Timberlake.
The Chairman asked that the meeting take the reports of the Chairman, the Secretary and the Captain as read as they had been displayed on the notice board so that the members could have an opportunity to read them.
A copy of the Chairman’s report is attached (A).
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Secretary’s Report |
Report taken as read. There were no questions. A copy of the report is attached (B).
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Treasurer’s Report |
The Treasurer presented the accounts, a copy of which is attached (E). In answer to a question from Roger Morton, Chris confirmed that EBU voucher costs had now been superseded by the operation of P2P.
The adoption of the accounts was proposed by Rosemary Rice and seconded by Mary Street, and carried unanimously.
Chris Pullan thanked Martin Trouse, the Hon Auditor, for auditing the accounts and presented him with 2 bottles of wine for his efforts. Martin confirmed that he would be standing down as Hon Auditor but David Dick had agreed to fulfil the role for the coming year. His election as Auditor for next year was proposed by Sylvia Timberlake, seconded by Martin Trouse and carried unanimously.
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Captain’s Report |
The report was taken as read, a copy of which is attached (C).
Peter Lee then asked Geoff Whitehead to present the trophies to the prizewinners as set out in the Captain’s Report. Adrian Patrick distributed prize money to winners and runners-up after the Meeting to save time. The full list including runners-up is attached (D).
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Elections and Appointments |
The Chairman confirmed that she had decided to retire from the committee after 4 years in office and a total of 10 years on the committee. Keith Jackson had agreed to become the new Chairman.
Chris Pullan confirmed that he had decided to stand down as Hon Treasurer after 7 years in office but was willing to continue with one further year on the committee. Peter Cogliatti had agreed to become the new Hon Treasurer.
Malcolm Channing confirmed that he had decided to retire from the committee after 4 years as Chief Tournament Director, 3 years as Chairman and a further 6 years on the committee before that. Alan Bailey had agreed to join the committee as Chief Tournament Director. Malcolm was presented with a book and awarded a Life Membership of the club.
Andrew Barnett confirmed that he was also retiring from the committee as he planned to move away from the local area. Pam Jardine and Helen Seymour had agreed to join the committee.
There being no other nominations, the remaining Committee officers and members were staying in office.
The list of all nominees, proposers and seconders (Attachment (F) had been posted on the notice board and, with no objections raised, all were duly elected.
The New Chairman thanked Sylvia Timberlake for her long service to the Committee and presented her with a bottle of Baileys and garden vouchers.
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Any Other Business
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There had been some dissatisfaction expressed with movements involving 3-board sit-outs. Malcolm Channing explained the advantages of such movements – mainly minimising disruption due to slow play. However, on a show of hands, the members expressed a strong preference for avoiding this type of movement in future, even if it resulted in a slightly extended session.
The Secretary reviewed the reasons why some evenings had been cancelled due to bad weather during the winter – possibly conservative but giving due precedence to Health and Safety.
Dissatisfaction was expressed due to some members only playing at the club in major competitions. It was pointed out that this was in order and some trophies such as the Mayfield Cup were specifically awarded to regular and successful attendees. There was also some discussion of representative team selection where members only occasionally attended club evenings. It was agreed that these issues would be discussed at the next Committee Meeting.
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There being no further business the meeting closed at 8:00 pm. |