ANNUAL GENERAL MEETING
- Tuesday 21 April 2009
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The
twenty-fifth Annual General Meeting of the Mayfield Duplicate Bridge Club was
held at St John’s Church Hall, Tadworth on Tuesday 21st April 2009. |
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The Meeting commenced at 7.30pm with 55 members
present including the following 9 Committee Members: Sylvia Timberlake (Chairman) Chris Pullan (Treasurer) Peter Lee (Captain) Rosemary Rice (Secretary) Andrew Barnett Malcolm Channing Keith Jackson Ann
Madden Ron Maclaren
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Apologies
for Absence |
Norman
Grant, Audrey Kolbe, Margaret Lee, Liz Martin,
Adrian Patrick, Priscilla Rhodes, Roy Smith, Roger Sugden, Denny Wade, Dorothy and
Alan Wharton
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Chairman’s
Report |
The
Chairman welcomed everyone to the Meeting and asked for queries on the
minutes of the last AGM. Being none,
she signed the Minutes noting their acceptance proposed by David Dick and
seconded by Joan Cullen. The
Chairman asked that the meeting take the reports of the Chairman, the
Secretary and the Captain as read as they had been displayed on the notice board
so that the members could have an opportunity to read them. A
copy of the Chairman’s report is attached (A). The Chairman noted particularly the
section in her report about whether the Mayfield should remain affiliated to
the EBU after P2P is introduced next year. The Committee recommended that the
Mayfield should affiliate and asked for a vote from the floor. Most were in
agreement and there was no-one who voted against.
The Chairman announced her pleasure in nominating both
Jean Davies and Dorothy Wharton as Hon Life members of the club. The members
received this with enthusiasm. Sylvia
will write to Dorothy as she was not
at the meeting.
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Secretary’s
Report |
Report
taken as read. There were no
questions. A copy of the report is
attached (B). |
Captain’s
Report |
The
report was taken as read, a copy of which is attached (C). He
then asked Liz Phillips as one of the earliest members of the Mayfield Club
to present the trophies to the prize winners as set out in the Captain’s
Report. Rosemary Rice distributed
prize vouchers to winners and runners-up after the Meeting to save time. The full list including runners-up is
attached (D). At
the end of the prize giving, the Chairman announced that Mary Street had
offered to donate a trophy for the Friday Pairs Championship, which had
recently been introduced as a new competition. The cup would be known as the
Cliff Street Trophy and Mary offered it as a fitting memory for her late
husband’s great contribution to the Mayfield during his long and very
successful bridge career. |
Treasurer’s
Report |
The Treasurer presented the accounts, a
copy of which is attached (E). Chris reported that the Club is in a
healthy financial position with the reserves standing at £13741. This year
made loss of £1744 resulting from £1758 spent on the Jubilee party together
with unforeseen tax of £219 on interest earned by the reserves. This had
resulted from an HMRC rule change regarding tax liability in excess of £100.
Chris gave assurance that he had calculated interest at £97 this year so that
should not occur again this year. He also reported that we will keep the
existing annual fee and table money unchanged. An error in the
original accounts, changing surplus to deficit, has been made and a newly
signed copy has been filed. The adoption of the accounts was proposed by Pam
Hoskins and seconded by Helen Seymour, and carried unanimously. Chris Pullan thanked Martin Trouse, the Hon
Auditor, for auditing the accounts and presented him with 3 bottles of wine
for his efforts. |
Elections
and Appointments |
The
nominations of the existing Committee members had been posted on the notice
board with all Committee members proposed and seconded so they were duly
elected. The Chairman said that she wished others would put their names
forward in the future. The
Chairman thanked Martin Trouse for auditing the accounts and, as he was
willing to stand again for an 9th year, his election was proposed
by John Timberlake, seconded by Ron Maclaren and carried unanimously. |
Any Other
Business |
Fiona
Clark questioned why we needed to keep such a large reserve. Pam Hoskins asked that more should be done to
eliminate slow play. Valerie Lacey commented that, if the 1st
and 2nd rounds are slow, then it seems to continue and suggested
that particular attention to moving on fast after these rounds may be a good
idea. Geoff Whitehead thanked the Committee for all
their work over the past year and commented particularly on the success of
both the Christmas party and the Jubilee event. |
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There
being no further business the meeting closed at 8:00 pm. |