ANNUAL GENERAL MEETING -
Tuesday 22 April 2008
|
|
The twenty-fourth Annual General Meeting of the Mayfield
Duplicate Bridge Club was held at St John’s Church Hall, Tadworth on Tuesday
22nd April 2008. |
|
|
The Meeting commenced at 7.30pm with 48 members
present including the following 9 Committee Members: Sylvia Timberlake
(Chairman) Chris Pullan (Treasurer) Peter Lee
(Captain) Rosemary
Rice (Secretary) Andrew
Barnett Malcolm Channing Keith
Jackson Roy
Smith Roger
Sugden
|
|
Apologies
for Absence |
Liz
Balnave, Tim Cook, Mike Aubrey, Lynne Hiorns, Pam Hoskins,
|
|
Chairman’s Report |
The Chairman welcomed everyone to the Meeting and asked for
queries on the minutes of the last AGM.
Being none, she signed the Minutes noting their acceptance proposed by
David Dick and seconded by Roy Smith. The Chairman asked that the meeting take the reports of the
Chairman, the Secretary and the Captain as read as they had been displayed on
the notice board so that the members could have an opportunity to read
them. A copy of the Chairman’s report is attached (A). The Chairman noted
particularly the section in her report about the 25th anniversary
of the Mayfield Duplicate Bridge Club and asked members to consider and
suggest ideas to celebrate this milestone, |
|
Secretary’s Report |
Report taken as read.
There were no questions. A
copy of the report is attached (B). |
|
Captain’s Report |
The report was taken as read. A copy of the report is attached (C). Peter Lee stated
that there had been no Mayfield success this year which warranted an addition
to the Tony Lunn shield – which was
on display. He then asked Jean Davies as one of the earliest members of
the Mayfield Club to present the trophies to the prize winners as set out in
the Captain’s Report. Prize vouchers
to runners-up were distributed after the Meeting to save time. The full list including runners-up is
attached (D). |
|
Treasurer’s Report |
The Treasurer presented the accounts, a copy of which is
attached (E). He thanked
Martin Trouse, the Hon Auditor, for auditing them and presented him with
bottles of wine for his efforts. Chris reported that the Club is in a healthy financial
position with the reserves standing at £14,192 This year’s profit of £443 was
slightly more than last year due to additional interest on the deposit and
reduction of some other expenditure.
He reported that we could keep the existing annual fee and table money
unchanged. The adoption of the accounts was proposed by
Adrian Patrick and seconded by Denny Wade and carried unanimously. |
|
Elections
and Appointments |
The election of the existing Committee members was proposed
by Joan Cullen, seconded by Ann Madden and carried unanimously. There remained 1 vacancy on the Committee following Terry
Kedgley’s resignation Ann Madden had agreed to join the Committee and was
proposed by Sylvia Timberlake, seconded by Malcolm Channing. The Chairman thanked Martin Trouse for auditing the accounts
and, as he was willing to stand again for an 8th year, his
election was proposed by John Timberlake, seconded by Arun Suri and carried
unanimously. |
|
Any
Other Business |
The Chairman put it to the meeting that we were considering
whether to introduce the Surrey Simultaneous Pairs and suggested that we
should do this on a Friday evening to boost the attendance. She asked how
many members would consider coming on a Friday to play a Surrey Sim Pairs and
the show of hands counted at about 18 – not all of which were regular Friday
players. It was queried why we did not consider a Tuesday Surrey Sim
Pairs so again the Chairman asked for a show of hands and again it was about
18. The Chairman said that the Committee would consider this further at their
next meeting. The Secretary announced the winners of the Quiz submitted by
Mary Street in the recent newsletter as Keith Jackson and Andrew Barnett and
presented them with prize vouchers. Fiona Clark asked why we held such a large sum of money on
deposit and asked if we might consider investing in the Duplimate dealing
machine. The Chairman responded that
we held the sum primarily as an insurance against loss of premises and for
any other unforeseen expense. She explained that the Committee had
investigated the idea of using Duplimate in the past and, not only was it
very expensive to implement, but it was not feasible for a club without its
own premises. The work involved is an unacceptable load on the Committee
having to duplicate boards and set up the system for play. Valerie Lacey asked about using Bridgemate scorers but again
the problem of storage and the need for a computer on site meant it was more
suitable for a club with its own premises. Roger Morton asked the Club’s response to the P2P and was
told that a straw poll had been taken the previous Tuesday so that it could
be sent to the Surrey Committee who was holding a Committee Meeting on the
Thursday. The voting had been 5 in
favour and 41 against the new proposals. Sylvia thanked Kerstin Tompsett, Ulla Adilz and Pam Jardine
for stepping in at the last minute to make up tables on a Friday particularly
Kerstin. |
|
|
Sylvia expressed her thanks to the Committee for all their
help and Peter Lee added his thanks to the Sylvia as Chairman. There being no further business the meeting closed at 8:00
pm. |