ANNUAL GENERAL MEETING -
Tuesday 25 April 2006
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The
twenty-second Annual General Meeting of the Mayfield Duplicate Bridge Club
was held at St John’s Church Hall, Tadworth on Tuesday 25 April 2006. |
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The Meeting commenced at 7.15pm with 60 members
present including the following 9 Committee Members: Malcolm Channing (Chairman) Keith Jackson Chris Pullan (Treasurer) Terry Kedgley Peter Lee (Captain) Ron Maclaren Mrs Rosemary Rice (Secretary) Roy Smith Roger Sugden
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Apologies for Absence |
Liz
Phillips, Pam Cox, Pam Hoskins, Rosemary Lyttle, Audrey Grzesiak, Pat Hunter,
Kath Coward and Joan Underdown. |
Chairman’s
Report |
The
Chairman welcomed everyone to the Meeting and asked for queries on the
minutes of the last AGM. Being none,
he signed the Minutes noting their acceptance proposed by Roy Smith and
seconded by Peter Norman. The
Chairman asked that the meeting take the reports of the Chairman, the
Secretary and the Captain as read as they had been displayed on the notice
board so that the members could have an opportunity to read them. This was
agreed. A copy of the Chairman’s
report is attached (A). Malcolm
reported further on the sudden death of Pam Southon on Easter morning. He
expressed his special thanks to Sylvia Timberlake for her continued
assistance with scoring and catering for the Club and presented her with a
Photo Album as a gift of a thanks. |
Secretary’s
Report |
Report
taken as read. There were no
questions. A copy of the report is
attached (B). |
Captain’s
Report |
The
report was taken as read. A copy of the
report is attached (C). Peter Lee
stated that this had been a very good year and he highlighted the many
successes of Mayfield members in both National and County competitions. He
then asked Peter Norman as one of the earliest members of the Mayfield Club
to present the trophies to the prize winners as set out in the Captain’s
Report. Prize vouchers to runners-up
were distributed after the Meeting to save time. The full list including runners-up is attached (D). |
Treasurer’s
Report |
The
Treasurer presented the accounts, a copy of which is attached (E).
He thanked Martin Trouse, the Hon Auditor, for auditing them and
presented him with 2 bottles of wine for his efforts. Chris
reported that the Club is in a healthy financial position with the reserves
standing at £13,600. This year’s loss of £329 was slightly less than last
year due to reduction of prize vouchers, the lower Christmas party
expenditure and to an additional month’s interest on the capital sum. He reported that the Hall rent had been
increased further by £2.50 per night but Rosemary had managed to negotiate a
reduction for the Friday night from £52.50 to £35.00 which means that we can
keep the existing annual fee and table money unchanged. The adoption of the accounts was proposed by
John Timberlake and seconded by Tim Cook and carried unanimously. |
Elections and
Appointments |
Following
the resignation of Joan Underdown and Mary Street there were 2 vacancies on
the Committee. One of these has been filled by Andrew Barnett and the
Chairman invited members to put themselves forward from the floor. No offer
was made so he said that the Committee would have to continue with 10 members
instead of 11 for the time being. The election of the Committee as a whole
was proposed by Peter Norman and seconded by Sylvia Timberlake and carried
unanimously. The
Chairman paid tribute to the exceptional work carried out by Joan Underdown
over the 19 year period for which she has served on the Committee. Her smooth
running of the Stationery was particularly appreciated. Unfortunately, Joan
was unable to attend the AGM due to recent eye surgery so the presentation of
a gift in recognition of her work will be made when she next attends the
club. The
Chairman thanked Martin Trouse for auditing the accounts and, as he was
willing to stand again for a 6th year, his election was proposed
by Bob Canning and seconded by Geoff Whitehead and carried unanimously. |
Any Other Business |
The
Chairman raised the continuing problem of slow play and repeated his usual
plea to all players to delay any discussion of the hands until they had
completed play of all the boards in the round. This is an ongoing problem that needs to be eliminated to
maintain the high standard of play expected at the Mayfield. Someone
David Elvin raised the question of whether the Committee had considered the
introduction of computer dealt hands. The
Chairman responded that the Committee had recently looked into the
feasibility of computer dealt hands and Bridgemate scoring. In both cases, the costs are prohibitive
and really not feasible for a club without premises where the required
computer equipment may be kept on site.
It was generally considered that the only real benefit of computer
dealt cards was the availability of the hands after play. Malcolm pointed out
that the hands are available on the web site usually within an hour from
close of play. Roger
Morton asked what strategy was being applied for ensuring the future of the
Club and Tim Cook added that maybe Friday night could be advertised as a low
level ‘no fear’ evening. The
Chairman stated that the Mayfield was already registered with Surrey as a
club which welcomes newcomers to the game on Friday evenings. This should be
available to teachers of bridge classes.
Tim Cook stated that he had received no such information sent to him
directly as a teacher. |
John Timberlake
expressed his thanks to the Committee for the work they had done for the
Club. There being no further
business the meeting closed at 7.40pm. |